Privacy Policy - Vascular Care Centre

Vascular Care Centre – Practice Privacy Policy Reviewed – 21.2.2023

1. Introduction

Our practice is committed to best practice in relation to the management of information we collect. This practice has developed a policy to protect patient privacy in compliance with the Privacy Act 1988 (Cth) (‘the Privacy Act’).

Our policy is to inform you of:

the kind of information that we collect and hold, which, as a medical practice, is likely to be ‘health information’ for the purposes of the Privacy Act
how we collect and hold personal information
the purposes for which we collect, hold, use and disclose personal information
how you may access your personal information and seek the correction of that information
how you may complain about a breach of the Australian Privacy Principles and how we will deal with such a complaint
whether we are likely to disclose personal information to overseas recipients

2. What kinds of personal information do we collect?

The type of information we may collect, and hold includes but is not limited to:

Your name, address, date of birth, email and contact details
Medicare number, DVA number and other government identifiers, although we will not use these for the purposes of identifying you in our practice
Other health information about you, including:
1. notes of your symptoms or diagnosis and the treatment given to you
2. your specialist reports and test results
3. your appointment and billing details
4. your prescriptions and other pharmaceutical purchases
5. your dental records
6. your genetic information
7. your healthcare identifier
8. any other information about your race, sexuality or religion, when collected by a health service provider.

3. How do we collect and hold personal information?

We will generally collect personal information:

from you directly when you provide your details to us. This might be via a face to face discussion, telephone conversation, registration form or online form
from a person responsible for you
from third parties where the Privacy Act or other law allows it – this may include, but is not limited to: other members of your treating team, diagnostic centres, specialists, hospitals, the My Health Record system1, electronic prescription services, Medicare, your health insurer, the Pharmaceutical Benefits Scheme

4. Why do we collect, hold, use and disclose personal information?

In general, we collect, hold, use and disclose your personal information for the following purposes:

to provide health services to you
to communicate with you in relation to the health service being provided to you
to comply with our legal obligations, including, but not limited to, mandatory notification of communicable diseases or mandatory reporting under applicable child protection legislation.
to help us manage our accounts and administrative services, including billing, arrangements with health funds, pursuing unpaid accounts, management of our ITC systems
for consultations with other doctors and allied health professional involved in your healthcare;
to obtain, analyse and discuss test results from diagnostic and pathology laboratories
for identification and insurance claiming
Information can also be disclosed through an electronic transfer of prescriptions service.
To liaise with your health fund, government and regulatory bodies such as Medicare, the Department of Veteran’s Affairs and the Office of the Australian Information Commissioner (OAIC) (if you make a privacy complaint to the OAIC), as necessary.

5. How can you access and correct your personal information?

You have a right to seek access to, and correction of the personal information which we hold about you, a fee may be charged for release of documents.

For details on how to access and/or correct your health record, please contact our practice via email at erin@vascularcarecentre.com

We will normally respond to your request within 30 days.

6. How do we hold your personal information?

Our staff are trained and required to respect and protect your privacy. We take reasonable steps to protect information held from misuse and loss and from unauthorised access, modification or disclosure.

This includes:

Holding your information on an encrypted database, access is limited to staff with passwords changed every 6 months
Holding your information in a secure cloud storage for back up purposes. Security of this is maintained by our IT provider.
Our staff sign confidentiality agreements and not all staff have full access to your health records

7. Privacy related questions and complaints

If you have any questions about a privacy-related issue or wish to complain about a breach of the Australian Privacy Principles or the handling of your personal information by us, you may lodge your complaint in writing to erin@vascularcarecentre.com. We will normally respond to your request within 30 days.

If you are dissatisfied with our response, you may refer the matter to the OAIC:

Website: https://www.oaic.gov.au/individuals/how-do-i-make-a-privacy-complaint

8. Anonymity and pseudonyms

The Privacy Act provides that individuals must have the option of not identifying themselves, or of using a pseudonym, when dealing with our practice, except in certain circumstances, such as where it is impracticable for us to deal with you if you have not identified yourself. We do not feel that a full service can be provided by a patient remaining unidentified and from this we may refer you on to another practice.

9. Overseas disclosure.

We may disclose your personal information to the following overseas recipients:

any practice or individual who assists us in providing services (such as where you have come from overseas and had your health record transferred from overseas or have treatment continuing from an overseas provider)
anyone else to whom you authorize us to disclose it.

10. Contact details for privacy related issues

Erin Woods
Practice Manager – 02 4211 0400 Erin@vascularcarecentre.com

Updates to this Policy will be reviewed from time to time to take account of new laws and technology, changes to our operations and other necessary developments. Updates will be publicised on the practice’s website.

Vascular Care Centre – Practice Privacy Policy Reviewed – 21.2.2023

1. Introduction

Our practice is committed to best practice in relation to the management of information we collect. This practice has developed a policy to protect patient privacy in compliance with the Privacy Act 1988 (Cth) (‘the Privacy Act’).

Our policy is to inform you of:

the kind of information that we collect and hold, which, as a medical practice, is likely to be ‘health information’ for the purposes of the Privacy Act

how we collect and hold personal information

the purposes for which we collect, hold, use and disclose personal information

how you may access your personal information and seek the correction of that information

how you may complain about a breach of the Australian Privacy Principles and how we will deal with such a complaint

whether we are likely to disclose personal information to overseas recipients

2. What kinds of personal information do we collect?

The type of information we may collect, and hold includes but is not limited to:

Your name, address, date of birth, email and contact details

Medicare number, DVA number and other government identifiers, although we will not use these for the purposes of identifying you in our practice

Other health information about you, including:

notes of your symptoms or diagnosis and the treatment given to you

your specialist reports and test results

your appointment and billing details

your prescriptions and other pharmaceutical purchases

your dental records

your genetic information

your healthcare identifier

any other information about your race, sexuality or religion, when collected by a health service provider.

3. How do we collect and hold personal information?

We will generally collect personal information:

from you directly when you provide your details to us. This might be via a face to face discussion, telephone conversation, registration form or online form

from a person responsible for you

4. Why do we collect, hold, use and disclose personal information?

In general, we collect, hold, use and disclose your personal information for the following purposes:

5. How can you access and correct your personal information?

You have a right to seek access to, and correction of the personal information which we hold about you, a fee may be charged for release of documents.

For details on how to access and/or correct your health record, please contact our practice via email at erin@vascularcarecentre.com

We will normally respond to your request within 30 days.

6. How do we hold your personal information?

Our staff are trained and required to respect and protect your privacy. We take reasonable steps to protect information held from misuse and loss and from unauthorised access, modification or disclosure.

This includes:

7. Privacy related questions and complaints

If you are dissatisfied with our response, you may refer the matter to the OAIC:

Website: https://www.oaic.gov.au/individuals/how-do-i-make-a-privacy-complaint

8. Anonymity and pseudonyms

9. Overseas disclosure.

We may disclose your personal information to the following overseas recipients:

any practice or individual who assists us in providing services (such as where you have come from overseas and had your health record transferred from overseas or have treatment continuing from an overseas provider)

anyone else to whom you authorize us to disclose it.

10. Contact details for privacy related issues

Erin Woods Practice Manager – 02 4211 0400 Erin@vascularcarecentre.com

Updates to this Policy will be reviewed from time to time to take account of new laws and technology, changes to our operations and other necessary developments. Updates will be publicised on the practice’s website.

Erin Woods
Practice Manager – 02 4211 0400 Erin@vascularcarecentre.com